Enroll as a COVID-19 Vaccine Provider

This page includes resources to help healthcare providers prepare to receive, administer, and recommend COVID-19 vaccines.

Enroll as a COVID-19 Vaccine Provider

  • After enrolling in the Rhode Island State-Supplied Vaccine program, you will need to enroll in COVIDReadi.
  • COVIDReadi is a web-based version of the CDC-required COVID-19 vaccine provider enrollment form. 
  • For more information, please review the COVIDReadi enrollment instructions

 

  • All practices seeking COVID-19 vaccine must complete the CDC COVID-19 Vaccine Training Module. Note: Practices must complete the “General” training as well as the training for each vaccine they will be providing.  

  • After completing the training, please log into OSMOSSIS and attest to taking the training. Contact your Immunization Program representative with any questions about attestation.  

Providers who are approved COVID-19 vaccine administrators will need to create an account with Vaccines.gov (powered by VaccineFinder). Please see the Vaccines.gov Quick Start Guide for support.  

Resources for COVID-19 Vaccine Providers

The CDC Vaccine Storage and Handling Toolkit has been updated with a COVID-19 Vaccine Addendum. The addendum provides information, recommendations, and resources to assist COVID-19 vaccination providers in properly storing and handling COVID-19 vaccines to meet the requirements of the COVID-19 Vaccination Program Provider Agreement. It also includes information on storage and handling best practices. Jurisdictions and providers are encouraged to sign up for email alerts on the Vaccine Storage and Handling Toolkit website to be notified when updates are made or are encouraged to check the website often.

Information on COVID-19 vaccine storage:

  • An unpunctured vial of the Pfizer-BioNTech vaccine can be stored at frozen temperatures for up to 2 weeks and at refrigerated temperatures for up to 31 days. The Pfizer-BioNTech COVID-19 vaccine does not need to be stored in an ultra-low temperature (ULT) freezer.
  • You can store COVID-19 vaccines in the same storage unit as other vaccines, as long as there is sufficient space and the unit has a digital data logger installed that has 24/7 temperature monitoring. Reach out to your Immunization Program representative if you have questions about the necessary specifications and data loggers.
  • You can order in increments of 5 doses (Johnson & Johnson), 6 doses (Pfizer-BioNTech), or 14 doses (Moderna). The vaccine and the ancillary supplies for the number of doses you order will be redistributed by the Rhode Island Department of Health’s depot. They will be dropped off at your practice at a designated date/time by a courier. The vaccine will be packed in a cooler. Pfizer-BioNTech and Moderna vaccines can be sent in standard frozen temperatures if needed and must be noted by the practice.
  • If you are already enrolled and approved as a COVID-19 vaccine provider, you will order through OSMOSSIS. Orders are due on Tuesdays at 12 p.m. for the following week. If you are not enrolled as a COVID-19 vaccine provider or you are unsure on your status, please contact your Immunization Program representative.

Resources related to vaccine storage

  • Adverse events that occur in a recipient after receipt of COVID-19 vaccine should be reported to the Vaccine Adverse Events Reporting System (VAERS). FDA requires that vaccination providers report vaccination administration errors, serious adverse events, cases of multisystem inflammatory syndrome, and cases of COVID-19 that result in hospitalization or death after administration of COVID-19 vaccine under EUA. Reporting is encouraged for any clinically significant adverse event, whether or not it is clear that a vaccine caused the adverse event. Information on how to submit a report to VAERS is available by visiting https://vaers.hhs.gov/index.html or calling 1-800-822-7967
  • V-safe is a smartphone-based tool that uses text messaging and web surveys to provide personalized health check-ins after someone receives a COVID-19 vaccination. Through v-safe, vaccinated individuals can quickly tell CDC if they have any side effects after getting the COVID-19 vaccine. Depending on their answers, someone from CDC may call to check on them and get more information. V-safe will also remind them to get a second COVID-19 vaccine dose for the vaccines that require a second dose. MORE

Support

In order to better support the needs of COVID-19 vaccine providers, RIDOH has established a provider-only Help Desk to assist with technical issues with provider standup, PrepMod support (online clinic management and appointment scheduling system), onboarding providers, and staff inquiries.

For all inquiries related to state-supplied vaccine or COVID-19 provider enrollment, vaccine storage and handling, temperature excursions, please consult the provider section of the COVID-19 Vaccine FAQs.

If you have further questions or concerns, including inquiries related to PrepMod, data reporting requirements or COVID vaccine management, please call the COVID-19 Vaccine Provider Help Desk at 888-662-4341, 7:30 a.m. – 7 p.m. Monday through Friday, or 8:30 a.m.– 4:30 p.m. Saturday and Sunday, or email [email protected].

Training

COVID-19 vaccine can be administered by licensed providers with prescribing privileges, including physicians, physician assistants, and qualified advanced practice registered nurses. RNs and LPNs, and those with technical expertise who have received additional training, including Paramedic, Advanced EMT‐Cardiac, Advanced EMT and Emergency Medical Technician (EMT) practitioners; dentists; dental hygienists with local anesthesia permit; veterinarians; optometrists, podiatrists, respiratory therapists, and medical assistants, can administer vaccine when under the direction of a prescribing clinician. Pharmacists certified to immunize can vaccinate and pharmacy technicians and pharmacy interns can immunize under direct supervision of an immunizing pharmacist.

All practices seeking COVID-19 vaccine must complete the required training module:

After completing the training, please log into OSMOSSIS and attest to taking the training. Contact your Immunization Program representative with any questions about attestation.

There is also a dedicated resource page on COVID-19 vaccine information for the public.

CDC, COVID-19 Vaccination Communication Toolkit for Medical Centers, Clinics, and Clinicians. Materials in this toolkit include a guide for building vaccine confidence within healthcare facilities; slide decks for professionals with information about COVID-19 vaccines, tips to build vaccine confidence, and tips for effective vaccine conversations with patients; posters; factsheets; frequently asked questions (FAQs); social media content; printable stickers for staff to wear once they’ve been vaccinated; and a video describing how ACIP makes recommendations and advises CDC on the use of vaccines in our country.

Vaccination against COVID-19 is key to ending the pandemic. With healthcare providers known to be trusted sources of information, RIDOH aims to partner with healthcare organizations and community leaders throughout the state to help build confidence in COVID-19 vaccines. Check out this social media guide to see how you can help. 

Other Resources:

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